Rent with confidence: understand the ins and outs of inspections

The thought of rental inspections shouldn't send a shudder down your spine. When followed correctly by regulations in the Rental Housing Amendment Act of 2014, these can make your living experience as a tenant a good one instead of a source of disputes. That's right - incoming, interim, and outgoing inspections don't just protect the landlord's property from misuse. They also ensure you live comfortably, protect your rights, and aren't liable for damages you didn't make. This guide is a must to empower you as a tenant and ensure you have a smooth rental process.

Incoming inspection

Also known as an ingoing, pre-rental, or entry inspection, this is a compulsory part of the rental process as stipulated by the Rental Housing Amendment Act of 2014. You and your landlord/managing property practitioner will conduct a joint inspection at a convenient time before you move into the property. During this viewing, you'll both examine the property and document any defects or damage. You and the landlord/managing property practitioner will also determine if any fixes need to be made. 

The standard practice is to put together a comprehensive report that details the state of the property and often includes photographic evidence of defects and the general property's condition. This will need to be signed by both you and the landlord/managing property practitioner as an acknowledgement. 

Why this inspection matters: This is a legal requirement. However, it also ensures you and the landlord are on the same page when it comes to the state of the property, rules of use, and occupancy expectations. This cuts down on disputes and starts the landlord-tenant relationship on a positive note. 

Your lease may also make provisions for you to add to the list of defects within seven days of moving, so it's important to be clear on what the inspection has covered. Ensure the inspection report is worded clearly and all damages are carefully recorded. If your landlord or their representative hasn't conducted this process, they will not be able to claim for damages done during your tenancy. 

Interim inspections

During your tenancy, you have the right to privacy. However, your landlord or their managing property practitioner can exercise their right to an inspection - mid-term or periodically during your lease. The Rental Housing Amendment Act of 2014 says this should be done in a reasonable manner after you're given reasonable notice. 

Why this inspection matters: While it can be an unappealing thought, this inspection is helpful for your landlord to ensure the property is being maintained, that you're following the lease agreement, and that no illegal or unsafe activity is taking place on the property. During this inspection, you can highlight any maintenance work needed or challenges you may have with the living environment. If you are responsible for any fixes, it will also give you more time to attend to them immediately rather than being rushed at the end of your lease or forfeiting part or all of your deposit. 

Outgoing inspection

Once your lease has expired, your landlord must arrange a joint inspection of the property. This needs to be done within three days of your lease's expiration at a mutually convenient time for both of you. Also known as an exit inspection, this walkthrough will evaluate if there is any damage caused during your tenancy. If you don't respond to your landlord's request for an inspection, your landlord must inspect the property to assess its state within seven days of the lease's expiration. 

Why this inspection matters: This inspection is often the source of the most contention. If you've caused damage to the property that extends beyond day-to-day wear and tear, the cost of repairs will be deducted from your deposit. You are entitled to receive receipts for these repairs and any remaining amounts from your deposit are refunded no later than 14 days after the property has been restored. On the other hand, if no repairs or replacements are needed, your landlord is required to refund your deposit within seven days of your lease expiration. This will include the interest accrued during your tenancy.

Make rental inspections work for you

As a tenant, it's vital to recognise the importance of rental inspections in your tenancy journey. By staying informed and being prepared, you can ensure a smoother experience without any unexpected costs. But you don't have to navigate the process alone - partnering with a respected agency like Kellaprince Properties will help you get through each rental inspection. From understanding your lease agreement to answering your property queries, you can get the help you need. View our properties for rent in Nelspruit (now Mbombela) and surrounding areas, and get in touch today.